Enrollment system

Chapter 1 IntroductionThe figurerized enrollment agreement transition the trend of the drilltime movement can work easier and better substance how the go across for the enrollment body. It brought a new level of the enrollment operation. The said governance can lessen the time for touch on time of transaction because it is speedily and automated. The hardw are equipments like desktop computers and printers can process the transaction in order to work for to be done faster.1.1 Background of the StudyThe throng programmers find a proposed computer software system arranging to analyze the particular problems in the school. The processing time of the transaction might be minimized how to bother the disciple records very quickly rather than the usual traditionalistic manual system. some other benefit of the proposed system is the convenient way of the storing and retrieving school-age child in orchestrateation do easy and for the future use. The academe De Covina, Inc old practices may replace for the group programmers proposed system that will cut down the comprise of the materials require for manual processing of the enrollment and bowdlerise much effort.1.1.1 History academia De Covina Inc. is situated to Blk. 5 Lot 51, Casmalia St. Ph 2 Covina Village Buhay na tubig . Imus, Cavite is interpreted from the named of the Subdivision Covina Village. Established on the year 2004-2005 and the persons involved nearly the distinguishment of the school is the Jacobo family. They turn outed with 50 Students, 1 room and 3 Teachers only. afterward the whole year they build 2 buildings or castle (liter eachy in structure) for Preparatory and Nursery Department. The academe De Covina, Inc is a private rescuerian school with a affordable tuition fee. Year 2008, The school was approved by the DepEd Recognized the school. Through the years, the school changes their architectural structures because they know learners will growth need to ad medioc re the department and room occupying for their study.The maximum of the disciples per classroom is 20 and altogether the room is fully air-conditioned.1.1.2 Mission and VisionIn the mission and vision rehearsal of the school The Academia De Covina, Inc stated that how to lead students in their support for academic and how to cause a good example individual in connection through teaching a Christian studies. The student will build been achieved their goal and dreams and prepared for the challenges they encounter.1.1.2.1 MissionThe global, national and local situation is characterized by unsportsmanlike structures imbalance in the distribution of wealth and power, massive poverty and misery. human races greed and selfishness drives him to exploit others thus, debasing human dignity and values. repayable to these prevailing conditions, we challenged for a commitment to personal and social transformation found on the teaching of Christ.In response to all these challenges and in solidarity with the Filipino hoi polloi, Academia De Covina commits herself to be actively involved in establishing a society that is free, solely peaceful, and sovereign.1.1.2.2 VisionAcademia De Covina, Inc. Center for Early Childhood setment Academics and Christian Education is committed to promote a nationalist education base on Christs teaching and human values founded on LOVE, JUSTICE, PEACE and TRUTH. In the context of the present situation and in response to the call for of the times, it strives to become a critical and active catalyst of change.1.2 narration of the Problem1.2.1 General Statement of the ProblemHow to bring in a Computerized-Enrollment ashes for Academia De Covina, Inc.? The school enrollment system seems to be slow and take much effort so what if they didnt want try the computerized-enrollment system to optimize particular problem involving the school.1.2.2 circumstantial Statement of the ProblemHow to take an Online Admission Form through ent anglement for Academia De Covina, Inc.? The team bids a Registration form liked web based system for enrollment. The enrollee can input necessary information and easy acquire all the data collected by the give lessons administrator.How to create a module to handle adaption of students?The software system had a registration form liked inquiry systems for the school which can be manage by the rail Administrator to input the data needed from the students.How to create a module for requitals?The proponents build also a module for the honorarium transaction of the students. This kind of module can replace the school traditional computation using the software MsExcel. The Accounting staff head infliction in the ass for the computing much fee would be relieved by this.How to create a module that will generate the student list?Upon enrollment, the system can process of entering and verify data of student to narration on a school. And through this system, can be sure that all the information will be kept in a database for discussion records so that the process can minimize some problems like detriment of records.How to create a module for file maintenance?Another world power of the software system is the file maintenance or record usage of the student records. It also medical prognosiss a single record by just searching or filtering doesnt need to go through on the storage of files of student to find this.How to create a security access of program using number combination?To avoid the access of wildcat person not involving the school entities, the team assures that the team management or the employee only knows how to operate the program.1.3 Objectives of the Study1.3.1 General ObjectivesTo create a Computerized-Enrollment System for Academia De Covina, Inc. The team established a software-based system which to manage student records in any transaction. It relieves the user and staff management of the school head from the pain stacking task of going thr ough bulky storage of files of students to find a single record.1.3.2 Specific Objectives(INQUIRYAND REQUIREMENTS)To create an Online Admission Form through web for Academia De Covina, Inc.The team acquired a Registration Form in the web which the enrollee has an opportunity to register outside the school they didnt to fall in line for the registration transaction of the school. All new enrollees are call for to pass the requirements it must be pass at designated school in-order the student update their record.(REGISTRATION)To create a module to handle registration of students.The process of registration would be less of workload because it doesnt require document to get the needed data from the students by just patently inputting all the necessary data of current or new student of the school, it would be registered and certified.(PAYMENTS)To create a module for payments.The proponents ensure that this payment module is to reduce the error and to manage correctly the billing of e ach student in the school. By this module the process of computation would be quick in time-processing and all the tuition and balances of the student is auto-updated. It also displays the student invoice and positive receipt when the student is already paid. in that respect are fixed toll for the tuition and other miscellaneous fee and when the Accounting staff needs to update this entire price she may proceed to the change/update fee.(ENROLLMENT TRANSACTION)To create a module that will generate the student list.For the authentic handling of the student master list, the proponents include a single software database for fast and easy to get student records by just simply filtering and searching data from the student. It also provides opportunity for the staff and teachers to store their student records and all the information in a transaction will be save through the database that can be viewed and reduceed anytime.To create a module for file maintenance.The program has ability to manipulate data of student records. We can view, transmit new enrollee, delete old students and update.To create a security access of program using number combination.The team decides to add new feature security to access the program. Once the program start loading, the image of school will be pop-up need to find the unavowed picture and if the users find this secret picture, the program is now accessible to anyone of the employee.1.4 consequence of the StudyThe computerized enrollment system is the must select system in the school which gives efficient approach for both managements and the students. The Users of the program performed a back-up record in the software system regularly to avoid losing any information. The computerized enrollment system designed to store data coming from the students every time the transaction happens. It can use by accounting and admin department because it is connected on a server in a one database. The Online Registration System Site that th e team plans to stag is like simple registration form needed to input and to get all the data from new or old students.1.5 S wields and LimitationsThe Desktop Computer or Laptop is the one of the profitable equipment for the software system. The computer is a machine instructed and operated only by human. There is an advantage and disadvantage of using the said system.1.5.1 ScopesComputerized-Enrollment SystemSecurityLog-In ModuleLog-in module will change the user access their concern works for the safety management of records and confidentially purposes.Log-in AttemptIt limits the login during the trying to access of the account. After the program iterated 3 times if the needed password didnt match given to the employee, this program temporarily gormandise inability to access the program.Database FeaturesStudent Identification SystemThe Student may be set by its unique number given by this system. The ID number is a more useful data can be attached in the student information b ecause it can call easily coming from the database to view their personal information.Recycle Bin ModuleThe program had ability to restore any records which deleted without confirmation. It helps the School Administrator manage without misplacing records.Other featuresPrintable Print-OutsThe program can print sample document Into hardcopy which the program display the fixed print-outs (Official Receipts, Documents Forms and other Reports) if they didnt want to edit in other software. One of the features added from the software Visual Basic.Net.1.5.2 LimitationsComputerized-Enrollment SystemPower Generated System It is a computer based so we cant manipulate or view the student records if the Computer not existed.Student Grades SystemThe proposed program is for enrollment transaction only and not for the student grades system since they have software use to generate the grades, the Microsoft Excel 2007.Online Payments via Credit CardThe team cant make program to convert credit card i nto cash so the payment transaction is to be process inside the school.Enrollment SystemIt is glide by that the world has taken so many changes. Everything has changed because of the high technology people acquired now and these are the results of the studies made by the professional. They have come up with machines that are easy and convenient for the users. One of these is the computer.In a fast changing world, new emerging technology development has launched itself into the information market. Personal computer architecture evolves so fast that that that software engineering also adopts to cope with the change. School of whether private or public needs to specific software to automate work to lessen the hassle of scanning those old locker filed documents to find just a single record.Thus, most institutes nowadays have recognized the importance of computer to cope with the pressing demands of the market. Schools of today are using this technology in their daily transactions. Au tomated book observe system, students information system are must to ensure accuracy and efficiently in every school transaction.This study is conducted in order to improve the recording of the enrollment of Lahug Christian School ( LCS ). The researchers chose this existence as their respondent because the said school is currently using a manual enrollment system in processing students enrollment system.Problems are encountered using the manual system. It is the main reason why the researchers motivated to propose an Automated Enrollment System of Lahug Christian School ( LCS ). It will provide students and users a fast, reliable and more convenient way of acquiring information of the students records. It alsohelps the administration provide information in a short period of time.Consequently, the researchers aim to develop and design an Automated Enrollment System to their respondent which is the Lahug Christian School.